With the widespread popularity of cheque writing software, the existence of the cheque writer has long been forgotten. The software can write cheques for your personal account or for business. As the process is automated, its time saving aspect, ability to write cheques that are error free and optimizing human resources to increase productivity have been the prime reasons for its widespread popularity. Added to it is the option of getting the cheques personalized by using images and photos to give a special identity to the payment instrument that represents your personal entity or that of the company.
Design features to be considered for selection
Here are some factors that should be considered when selecting the software for cheque writing and printing:
• Security of your financial and other personal information is the foremost consideration in selecting any cheque writing software. As the software can access all your financial data including bank accounts, you will have to ensure that it has adequate pass word protection for the user so that it cannot be misused.
• The same applies for the cheque printing software which is an integral part of the package. Besides having password protections, it should support MICR lines and authorize your bank to release funds. It should also print an encrypted code at the bottom of your cheques.
• The design features of the software should be capable of designing unique cheques that bear the distinguishable marks of your company. It should support insertion of graphics and logos so that the cheques have exclusive looks.
• The software should have the option of changing the fonts, editing unwanted text fields and inserting printable signatures going up to the extent of printing deposit slips.
Book keeping options
The book keeping features of the cheque writing software are very important because the software works in conjunction with the accounting software of your system. Information is shared between the two programs to utilize the book keeping functions that are available. Any good cheque writing application, especially if it is to be used as a standalone system, should include book keeping applications so that you have the option of using the software exclusively for cheque writing or can even use it as a backup of your accounting software.
The software that you select should be capable of creating and managing multiple bank accounts. This feature is particularly useful for rental companies and business that have separate banks for the branches and the mother company. Keeping a tab on personal expenses and business expenses becomes easy with this feature.
The program should be capable of scheduling recurring payments automatically so that you never miss out on the committed payments that are to be made on specific dates of the week, month, quarter or year.
Detailed features of account transfers, balance calculators, cheque book register and income/ expense reports should also be included in the software. This will give a lot of ease in balancing accounts for which there is no need to move out from the program as the calculator and tax reports are built into it.
Although installation of the cheque writing software is easy, there may be occasions when you encounter difficulties that cannot be resolved with the built in help menu and FAQ session. Check that the company that supplies the software has good customer support service so that you are never stuck up. This support could be extended telephonically or be made available as online user guides. There could also be tutorials for support and of course, getting connected to online user forums would also help.
You can now make the right choice for the software that will suit you best.
Author:- This guest post was provided by chequeprintingsoftware.org, the experts specializing in cheque writing software related helpful information and more.